Restaurant Bookkeeping · Richmond, VA
Financial clarity for restaurant owners who want to understand—and improve—their numbers.
We turn the complex world of restaurant finances into a seamless process, using QuickBooks, MarginEdge, and Toast to keep your books accurate and actually usable. Your job is to create delicious dishes — ours is to keep the books perfectly balanced.
- Founded
- 1997
- Restaurant clients
- 8+
- Service tiers
- 3
Trusted by Richmond’s independent restaurants
The Problem
Restaurant numbers move fast. Most books don’t keep up.
Numbers that arrive too late
By the time a report lands, the decision it should have informed has already been made.
Accurate, but not usable
Clean books are the baseline. Most bookkeepers stop there — and leave you to translate the rest.
Too many disconnected tools
QuickBooks, Toast, and MarginEdge all say something different until someone reconciles them into one picture.
Our Services
Streamline your restaurant finances
We work in QuickBooks Online, MarginEdge, and Toast — but the real value is making sure that data is accurate, aligned, and actually usable for decision-making.
Bookkeeping & reconciliation
QuickBooks Online management, monthly reconciliations, income and expense tracking, and payroll journal entries — the accurate foundation every tier is built on.
Payroll, AP & sales tax
Payroll processing, bill pay and accounts payable management through MarginEdge, third-party delivery reconciliation, and sales tax filing handled on schedule.
MarginEdge, Toast & POS alignment
MarginEdge integration and cost tracking, aligned with Toast and QuickBooks Online, so prime cost and food cost data actually matches across every system.
Cash flow & strategy
Cash flow forecasting, trend and variance analysis, profitability analysis, and ongoing financial consultation for owners making real operating decisions.
Who we work with
Quick-Service & Multi-Unit Restaurants
Streamlined operations, consistent workflows, and a need for clean, reliable financials across locations.
Full-Service & Independent Restaurants
More complexity, tighter margins, and a need for deeper insight into costs, labor, and profitability.
How We Work
Our onboarding & monthly rhythm
-
Step 01
Discovery call
We learn your current setup — QuickBooks, Toast, MarginEdge, or otherwise — your pain points, and which service tier fits your restaurant.
-
Step 02
Clean-up & onboarding
We reconcile your historical books, connect your software stack, and set the reporting cadence for your tier.
-
Step 03
Monthly rhythm begins
Reconciliations, reporting, and reviews run on schedule — weekly or monthly, depending on your plan.
-
Step 04
Ongoing partnership
Regular check-ins and straight answers to your questions — financials that actually inform decisions.
About Trish
Trish Fields, Owner
I didn’t accidentally end up in restaurant bookkeeping. I genuinely love this stuff — not in a “spreadsheet because I have to” kind of way. More in a “financial systems are fascinating and restaurant operators deserve better data” kind of way.
Restaurants move fast. Decisions happen in real time. And too often, the numbers operators rely on are delayed, incomplete, or structured in a way that makes it harder — not easier — to understand what’s actually happening in the business. That’s the gap I love solving.
Over the years, I’ve built a bookkeeping and financial management approach designed specifically for restaurants — one that focuses on clarity, visibility, and giving operators financials they can actually use to make decisions. Because clean books are important. But useful books? That’s where things get interesting.
“I probably should’ve realized this career path was inevitable when I dressed up as a calculator for Halloween and thought it was the funniest thing ever. Turns out, I’ve always had strong calculator energy.”
Service Levels
Choose the level of visibility you need
Our service levels are structured around reporting cadence, level of insight, and degree of ongoing support — so you can choose the level that best fits how involved you’d like us to be in your financial operations.
Core Financials
Restaurants needing reliable bookkeeping, clean financials, and compliance support.
$700/month
- QuickBooks Online management
- Monthly reconciliations
- Income & expense tracking
- Payroll journal entries
- Third-party delivery reconciliation
- Sales tax filing
- Monthly financial reporting
- CPA coordination
- Basic MarginEdge access & integration support
Most popular
Weekly Control & Visibility
Restaurants that want weekly visibility into performance and tighter control over costs.
$950/month
Everything in Core Financials, plus:
- MarginEdge + Toast + QBO alignment
- AP management through MarginEdge
- Prime cost tracking
- Monthly financial review calls
- Finance reports delivered by the 15th
Cash Flow & Strategy
Owners who want ongoing support interpreting financials, managing cash flow, and making operational decisions.
$1,300/month
Everything in Weekly Control & Visibility, plus:
- Cash flow forecasting
- Trend & variance analysis
- Profitability analysis
- Weekly finance meeting via Zoom
- Operational decision support
- Ongoing communication & collaboration
FAQ
Frequently asked questions
We handle bookkeeping, bill pay, payroll, sales tax, and reporting for restaurants using QuickBooks Online, MarginEdge, and Toast. If your restaurant already uses different software, tell us — we work across a wide range of tools and can usually support what you have in place.
We manage your books end-to-end and turn them into financials you can actually use — not just clean numbers, but reports that show where costs, labor, and margins are moving so you can act on them, letting you focus on serving great food.
Yes. We manage payroll processing and the related journal entries so your team gets paid accurately and on time, and your books stay reconciled against it.
Yes — sales tax filing and restaurant-specific compliance are built into every service tier, and we coordinate directly with your CPA at tax time.
Absolutely — cash flow forecasting, trend and variance analysis, and profitability analysis are core to our Cash Flow & Strategy tier, with a weekly working session to walk through what the numbers mean for your decisions.
That’s fine — we’ll talk through what you’re using today on the discovery call and set up the right stack for your restaurant during onboarding.
Timing depends on the state of your existing books and how much clean-up onboarding requires — we’ll give you a clear timeline on your discovery call before anything starts.
Let us handle your bookkeeping so you can focus on your customers.
Get In Touch
Tell us about your restaurant
Fill out the form and we’ll reach out to schedule your free consultation — or reach us directly: